Administrative Assistant

Company Overview:

People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.

For more than 100 years, weve been making the impossible possible. Today, were driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Here, what you do matters.

Job Overview:

Working under limited supervision, provides administrative support in all capacities needed.

Key Tasks and Responsibilities:

• Perform a variety of research functions and uses computer programs to produce reports, spreadsheets and presentations.
• Type and proofread documents, correspondence and forms.
• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, programs and procedures related to the work of the office.
• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.
• Maintain the schedule of one or more individuals.
• Set up and maintain manual and electronic filing systems.
• Answer the telephone, take and relay messages and addresses routine and non-critical issues or routes to appropriate person.
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required.
• Assure effective mail and package distribution.
• Assist employees and managers with general administrative requests.

Essential Qualifications and Education:

• 2 – 4 years’ experience.
• High school diploma or equivalent, plus strong, proven experience working in an administrative assistant role preferably in a large corporation.
• Advanced knowledge of MS Office and other related software skills required; Advanced skill in operating a personal computer, various printers, fax machine, scanner and other office equipment are necessary.
• In-depth knowledge of business procedures, letter and report formats.
• Able to read and comprehend instructions, to write correspondence and memos.
• Able to effectively present information to co-workers and the public.
• Strong organizational, multitasking, attention to detail and interpersonal skills.
• Able to work well with all levels of internal management and staff as well as clients.
• Strong communication skills, both written and verbal

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