Program Support Officer

Program Support Officer

We are searching for an experienced Program Support Officer at our East Java facility.

Background

INOVASI 3 is a partnership program between the Indonesian Government and the Australian Government aimed at improving the quality of student learning outcomes in basic skills (literacy, numeracy, and character) through the implementation of inclusive policies and practices in basic education. INOVASI 3 is a continuation of the INOVASI 2 program, which will be carried out in 6 provinces (West Java, East Java, North Kalimantan, Maluku, West Nusa Tenggara, and East Nusa Tenggara) from 2024 to 2027. The strategy in INOVASI 3 focuses on strengthening the education ecosystem by providing inclusive education services, guided by principles such as PDIA (Problem-Driven Iterative Adaptation), TWP (Thinking Working Politically), collaboration, locally led, diversity, inclusion, and evidence-based approaches.

East Java Province is one of the regions covered by the INOVASI 3 Program, which aims to strengthen the education ecosystem in East Java. INOVASI Jatim has collaborated with various stakeholders, including UPT Kemdikbudristek (BBGP, BBPMP), the Ministry of Religious Affairs Regional Office, BDK (District Education Office), and the East Java Provincial Government (Provincial Education Office, Bappeda, and Biro POD Setda), as well as Teacher Training and Education Institutes (LPTK). Additionally, there are collaborations with the Sidoarjo District Education Office to support the implementation of the Merdeka curriculum and with the Batu City Education Office for the PPKSP-PUSPEKA pilot program. At the provincial level, ongoing support includes the establishment of the Provincial Learning and Development Unit (ULD) through collaboration between the East Java Provincial Education Office, the Inclusion Working Group (Pokja Inklusi), and BBPMP East Java. Furthermore, efforts to strengthen the implementation of IKM-BK (School-Based Management) involve collaboration between BDK East Java and the Ministry of Religious Affairs Regional Office in East Java.

Given the limited number of staff in the INOVASI 3 program in East Java (currently only 3 people: MERL, Education Coordinator, and Ecosystem Coordinator), there is a need for an additional STP (Short Therm Personnel) to assist with monitoring and evaluation activities, enhance educational quality, and facilitate cross-OPD.

The Program is managed by Palladium on behalf of DFAT

Purpose of the position: Under the supervision of Provincial Manager, the STP-Program Support Officer will support the provincial team in carrying out day to day activities in program support, event management, administration, and information management.

Working with children
Is this position likely to come into contact with children? Yes No

Duties: Under the direction of Provincial Manager, the STP-Program Support Officer will:

Provide support to the INOVASI Program activities implementation in East Java:

1. Plan and coordinate all logistical aspects of provincial events and activities under direction of the Provincial Manager, including invitations and follow up on confirmation of participation and resource persons and ensure that they receive needed information;
2. Work closely with the Ecosystem Coordinator, Education Coordinator and MERLOfficer to ensure that activity arrangements are prepared in timely and compliant with applicable Palladium and DFAT regulations and policies;
3. Assisting MERL Officers in collecting data and analysing data on the implementation of INOVASI 3.
4. Assisting Education Coordinator and Ecosystem Coordinator to facilitate, document, and compile implementation reports of activities.
5. Arrange meetings, the preparation of expenses, preparation Speaker (Narasumber) Fee or communication allowance and other admin reports, travel, materials, archiving of materials, update calendars, follow-up on recommended actions, handle receipts, advances, and approval processes;
6. Organize, schedule and prepare for meetings for with key people and partners at the provincial level;
7. Participate actively in INOVASI meetings, take notes and minutes at key program meetings when requested;
8. Coordination with Finance and Operations Officer to support INOVASI team with travel, accommodation bookings, transport, catering.
9. Other duties as may reasonably be required by the Provincial Manager and other staff Jatim with the incumbent’s

Qualifications and Experience: STP-Program Support Officer will possess the following qualifications and experience:

I. Minimum of 2 year of experience in office management and/or administration, especially in support function of education program;
II. Experience in at least one of the following areas: teaching and learning, community participation in education, community development, literacy, numeracy, primary education, continuing professional development, assessment, school management and leadership, educational inclusion, gender in education, disability inclusive development in education and second language learning
III. Able to use technology effectively to support the operations of a large program or organisation;
IV. Contacts with provincial government bodies is advantageous;
V. High level proficiency in Word, Excel, PowerPoint and web browsers;
VI. Fluent Bahasa Indonesia, some proficiency in English preferred;
VII. Sound problem solving and decision making skills;
VIII. Ability to work independently and as a part of a team.

Consultants

Day

0.00 - 0.00

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Please submit your resume and a short cover letter outlining your experience and suitability to the position by 10th July 2024