Corporate Secretary Executive

Job Description

1. Manage and maintain asset document administration at the CA custodian, conducting regular stocktaking and ensuring compliance with document expiry dates.

2. Act as the primary Administrator User of the e-Manual Application, overseeing its efficient utilization and providing guidance to users as needed.

3. Monitor and facilitate the timely distribution of incoming correspondence, including letters and emails, to the relevant stakeholders within the organization.

4. Assist in orchestrating the logistical aspects of the General Meeting of Shareholders, including procurement of necessary supplies, catering, and other support services.

5. Collaborate with the Corporate Secretary in drafting and preparing internal memos, outgoing correspondence, and standard legal documents such as power of attorney and statement letters.

6. Provide essential support to other departments by furnishing corporate data and information stored within the Corporate Affairs database.

7. Execute additional tasks and assignments delegated by superiors with efficiency and attention to detail, ensuring timely completion and adherence to quality standards.

Requirements:

1. Bachelors Degree in Business Administration, Law, or a related field, with a strong academic background.

2. Minimum of 1-2 years of experience in a Corporate Secretary, Executive Assistant, or similar administrative role, preferably within a corporate environment.

3. Comprehensive understanding of relevant corporate laws and regulations, with the ability to interpret and apply them effectively in practice.

4. Outstanding organizational skills, with the capacity to prioritize tasks, manage multiple projects simultaneously, and meet deadlines under pressure.

5. Excellent communication abilities, both written and verbal, coupled with exceptional interpersonal skills to interact confidently with internal and external stakeholders.

6. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and familiarity with document management systems.

7. Fluency in English is essential, with a demonstrated ability to draft professional correspondence and documentation accurately.

8. Proactive problem-solving mindset, self-motivated with a strong sense of initiative, and a collaborative team player who thrives in a dynamic, fast-paced environment.

We are all different - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.

Search Firm Representatives - AirAsia does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place.