Receptionist and Senior Administrator

Date: 29 Jan 2025

Location: Jakarta Selatan, Jakarta, ID, 12310

Company: Orica

About Orica At Orica, its the power of our people that leads change and shapes our futures. Every day, all around the world, our people help mobilise vital resources essential to progress. Established in 1874, we have grown to become the world leader in mining and civil blasting with a diverse of team of more than 13,000 across the world. Its an exciting time to join us - we are shaping the future of mining through digital and automated technologies, embracing new ways of thinking, pioneering innovation and reimagining the way we work. About the role The Receptionist and Senior Administrator provides administrative support either to a team or individual. Duties may include including fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, scheduling appointments and planning meetings. What you will be doing RECEPTIONIST

• Greeting guests and visitors
• Offering first point of call hospitality; greet and provide general support to visitors
• Telephone answering and directing phones
• Manage incoming and outgoing documents
• Organising catering/refreshments for meetings and office functions
• Organising travel, taxis, couriers (DHL etc)
• Booking meeting rooms and ensuring everything is always presentable
• Security of the office
• Oversight over other Receptionists

SENIOR ADMINISTRATOR

• Support Admin Team Leader, Senior Managers and VIPs with daily clerical tasks
• Make travel arrangements and reservations for VIPs
• Develop and maintain a filing system
• Create and update records of employees absence
• Supervise, monitor and coordinate the activities of drivers, ensuring safe and timely transportation services
• Perform as Purchase Requisition Specialist
• Develop, implement and improve office policies and procedures

What you will bring

• A Bachelors Degree in a relevant field
• Proven experience in managing administrative processes, systems, and documentation.
• Strong proficiency in tools like Microsoft Office Suite (Excel, Word, PowerPoint), SAP, or other ERP systems.
• Ability to handle complex scheduling, meetings, and reporting.
• Clear and professional communication, both written and verbal, in English and Bahasa Indonesia.
• Demonstrated ability to identify inefficiencies and suggest process improvements.
• Capable of working in cross-functional teams and supporting leadership.
• Flexibility to adapt to the dynamic environment of a global organization like Orica.
• Good understanding of Mining Safety Management System Aspect by always prioritizing Safety Value.

What we offer As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills. You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home. We respect and value all Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyones contributions. All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.