Facility Coordinator and Receptionist

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Overall deliverable
Help Desk and Customer request management;
Facilities data collection and reporting;
Ensure that statutory compliance is adhered to and that relevant certificates and periodic inspections are conducted;
Provision of various management information such as space utilization; cleaning standard survey; user satisfaction survey;
Vendor management;
Seat Management/Seat Allocation;
Minor move management and minor works support;
Fixed Assets Management for facilities related assets, where applicable;
Meeting Room support services for meeting, training and conference rooms within the premises.
Pantry and Office supplies
Landlord and tenancy support matters
Act as the single point of contact for the finance and administration
Develop and maintain a detailed understanding of the client’s business and the implications for JLL’s service delivery.
Liaise with the respective parties in finance related activity.
Establish consistency in the monthly reporting in the country for finance figure
Responsible for the finance and admin
Relationship management and liaison with Client Finance related partners

Finance Admin and Receptionist
under the direction of the Local Manager oversee, supervise and manage the following services:
Help Desk and Customer request management;
Manage Receptionist activities, switchboard and guest handling
Facilities data collection and reporting;
Meeting Room support services for meeting, training and conference rooms within the premises;
Support to create budgets OPEX and CAPEX
Liaising with Finance Manager, Manage overall financial status of contractual between JLL and client, ie billings, accrual, ect.
Prepare, create PO and GR
Coordinate with relevant vendor on PO and invoices related
Manage all finance and documentation filing
Coordinate with line manage in performing site duties

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.