Sr. Personal Assistant

Job Title: Sr. Personal Assistant Job Description: About Dentsu Led by Dentsu Group Inc. (Tokyo: 4324; ISIN: JP3551520004), a pure holding company established on January 1, 2020, the Dentsu Group encompasses two operational networks: dentsu japan network, which oversees Dentsu’s agency operations in Japan, and dentsu international, its international business headquarters in London, which oversees Dentsu’s agency operations outside of Japan.
With a strong presence in approximately 145 countries and regions across five continents and with 65,000 dedicated professionals, the Dentsu Group provides a comprehensive range of client-centric integrated communications, media and digital services through its five leadership brands—Carat, dentsu X, iProspect, Dentsu Creative, and Merkle—as well as through Dentsu Japan Network companies, including Dentsu Inc., the world’s largest single brand agency with a history of innovation. The Group is also active in the production and marketing of sports and entertainment content on a global scale. www.dentsu.com
About our Media Services
We provide clients with a complete range of services to help them boost the effectiveness, relevance, and performance of their largest marketing investment, media.
Our agencies have topped several of the most trusted global media agency rankings as we continue to expand our relationships with global marketers and brands. We are committed to helping clients manage the ever-increasing complexities of media, data, customer advocacy and privacy while maximizing business outcomes. Our expertise areas are Strategy and Transformation, Insights and Planning, Buying, Optimisation, Media effectiveness and the like.
Key Responsibilities

• Independently manage administrative tasks for non-executive employees or groups, demonstrating a high level of autonomy and professionalism.
• Prepare a wide range of documents, including correspondence, reports, presentations, agendas, and meeting minutes, using various business software applications.
• Coordinate senior management meetings and conferences, ensuring seamless organization and execution.
• Facilitate global and domestic travel arrangements for team members, including transportation, accommodation, and itinerary management.
• Handle highly sensitive information with discretion and confidentiality, maintaining the highest standards of professionalism and integrity.
• Manage incoming calls, visitors, mail, and email, prioritizing actions and directing inquiries as necessary.
• Maintain accurate and organized files, records, calendars, and diaries, ensuring easy access to essential information and timely reminders.

A bit about you

• Proven experience as a personal or executive assistant, preferably in a senior-level capacity.
• Proven experience in handling expatriates, demonstrating the ability to navigate cultural differences and provide tailored support.
• Experience working in a multinational company setting would be preferred, showcasing the ability to navigate diverse environments and stakeholders.
• Willingness to start on a contract-based arrangement, showcasing flexibility and adaptability to varying employment structures.
• Exceptional organizational and multitasking abilities, with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software applications.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Strong problem-solving skills and the ability to work well under pressure in a fast-paced environment.
• Discretion and integrity when handling confidential information.
• Bachelors degree or equivalent experience preferred.

Dentsu Values

Will live the dentsu 8 Ways at all times: We Dream Loud, We Inspire Change, We Team Without Limits, We All Lead, We Make It Real, We Climb High, We Choose Excitement, We Are A Force For Good Inclusion and Diversity
We’re proud to be different and that starts with our people. We believe in equal opportunities for everyone. We won’t define people by their race, gender, sexual-orientation, age or disability. Individuality is what makes us great, we want everyone to bring their full self to work and create something amazing. That’s what we care about. So, whether you’re joining us, or looking to move to a different part of the business, we work hard to make sure we create equal opportunities for everyone. Keeping connected Please visit our website to find out more and connect with us on social. www.dentsu.com

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  Please include an updated CV in your application.

**We regret that only short-listed candidates will be notified. #LI-LE1
#LI-HYBRID Location: Jakarta Brand: Dentsu Time Type: Full time Contract Type: Fixed Term Contract (Fixed Term)