Internship Project Admin

Project Team

Jakarta

RESPONSIBILITIES

• Check and ensure the receipt of Hand Over documents from sales to project is complete and well delilvered.

• Check and ensure the initial administrative needs of project work have been carried out as needed and follow procedures.

• Determine Daily Handyman placement arrangements based on Site Manager procurement requests.

• Check and prepare Close Out Document according to Company standards.

• Check and ensure that the Minutes of Progress, Minutes of Handover of Preoyek and Retention are in accordance with the contract and there are no typographical errors.

• Check the daily handyman wage expenditure report.

• Check the completeness of the stock of warehouse goods and apply for a purchase.

• Check Project operational expense reports (phone bills, fuel, parking bills, etc.)

• Check the project suspension submission and completion report.

• Make a request for the purchase of project tools.

• Make a project recapitulation at the end of the year.

• Receive Bill of Quantity from Sales Admin and distribute to Project Manager, Site Manager, Supervisor and Quality Control via Email and hard copy for Project. Duplicate For Construction Drawings in the form of hard copies for the Project. Doubling Material Approval in the form of hard copies for the Project. Receive the Project Budget Plan signed by the Director and select warehouse items to be entered into the Tally system.

• Create an S curve based on a schedule approved by Project manager.

• Prepare a progress report form to fill out the incharge Site Manager in each project and update it weekly. Receive a completed signed Asbuild Drawing for complete Close Out Document.

• Arrange the placement of Daily Handymen based on Site Manager procurement requests.

• Set up a close out document.

• Request and receive a list of documents to be submitted to the client to the Site Manager.

• Prepare the necessary forms to be filled and signed (BAST key, testcomm results etc.)

• Receive and collect forms, documents to be handed over.

• Duplicate and fill documents to be given to clients.

EDUCATION LEVEL

• High school or equivalent

SPECIAL SKILLS

Computer literate