Human Resources Assistant (Open for USEFM only)

About Announcement Number: Jakarta-2024-050 Hiring Agency: Embassy Jakarta Position Title: Human Resources Assistant (Open for USEFM only) Open Period: 06/14/2024 - 07/12/2024 Format MM/DD/YYYY Vacancy Time Zone: GMT+7 Series/Grade: LE - 0305 6 Salary: IDR Rp57.932 /Per Year Work Schedule: Full-time - 40 hours per week Promotion Potential: LE-6 Duty Location(s): 1 Vacancy in


Jakarta, Java, ID Telework Eligible: No For More Info: HR Section
000-000-0000
HRatPost@state.gov Overview Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: For USEFM - FP is 06. Actual FP salary determined by Washington D.C. Open-to : • U.S. Citizen Eligible Family Members (USEFMs) - All Agencies Security Clearance Required: Top Secret Clearance Appointment Type Permanent Appointment Type Details: Definite not to Exceed 5 years
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: Yes Relocation Expenses Reimbursed: No Travel Required: Not Required Duties

The Human Resources (HR) Assistant in the Human Resources Office provides effective human resource related advice and comprehensive service to all HR office sections, U.S. Direct Hire (USDH) employees and family members (EFM) under the Bi-Mission (U.S. Mission to Indonesia and the U.S. Mission to ASEAN), including TDYers. The incumbent supervises the Roving Administrative Assistants, manages the performance evaluation process for DOS-USDH and EFM employees, assists the HR section with various projects and keeps the section up to date with guidance and standard operating procedures, manages the security clearance process for EFM employees, oversees the duty officer program, processes awards for DOS-USDH employees, manages the DOS Fellow and Interns program, and coordinates the Foreign Service Officer Test (FSOT) for post.

Qualifications and Evaluations Requirements:

EXPERIENCE: Must have a minimum two years of experience in office administration or experience in a customer service environment providing information and solving problems.

(Please note that one credited year of working experience is comparable to 40 hours/week x 52 weeks or 2080 hours.)

Education Requirements:

EDUCATION: Must have at least a two years of post-secondary education (60 credit hours).

(for non-US educational certificate/degree, please also provide US education equivalency certification/transcript)

Evaluations:

LANGUAGE: Fluent in Speaking/Reading/Writing English is required. (This may be tested)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Jakarta, Indonesia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply How to Apply:

All candidates must be able to obtain and hold a Top Secret clearance.

To apply for this position For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Residency and/or Work Permit
• Degree with transcript

Eligible Family Member Applicants:
• Copy of Sponsors Orders/Assignment Notification (or equivalent)

• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Jakarta, Indonesia.