Senior Document Controller

Office Address : South Quarter Building, Tower A, 16th Floor Jl. R.A. Kartini Kav. 8, Cilandak Barat Jakarta Selatan 12430, Indonesia

Work location : DKI JAKARTA

Country : Indonesia

Published date : 16 hours ago

Deadline date : 06 Aug 2025

Job Description

Key Responsibilities:

· Document Control System Management:

Establishing and maintaining document control procedures and systems for vendor documentation, including both electronic and physical records.

· Vendor Document Tracking:

Receiving, reviewing, and tracking vendor documentation, including drawings, specifications, manuals, and other relevant materials.

· Document Distribution and Retrieval:

Ensuring timely and accurate distribution of vendor documents to relevant project teams and stakeholders, and facilitating document retrieval as needed.

· Quality Control:

Reviewing vendor documents for accuracy, completeness, and compliance with project requirements and standards.

· Communication and Coordination:

Interacting with vendors, project teams, and other stakeholders to address document-related queries and facilitate document flow.

· Archiving and Storage:

Maintaining organized and secure storage of vendor documents, both in physical and electronic formats.

· Reporting:

Preparing and distributing reports on vendor document status, transmittal, and other relevant information.

· Compliance:

Ensuring that all vendor documentation complies with project specifications, company procedures, and relevant regulations.

· Support to Project Team:

Providing support to the project team in searching and retrieving vendor information and documents.

Requirements

· Strong organizational and time management skills: Ability to manage large volumes of documents and prioritize tasks effectively.

· Expert and specialized on EPC projects focused on Oil & Gas Offshore modules

· Attention to detail: Ensuring accuracy and completeness of documentation.

· Excellent communication and interpersonal skills: Interacting with vendors, project teams, and other stakeholders.

· Proficiency in document control systems and software: Experience with electronic document management systems (EDMS) like Aconex, SharePoint, or ProjectWise.

· Knowledge of document control procedures and best practices: Understanding of industry standards and best practices for document control.

· Technical understanding of engineering and construction projects: Familiarity with the types of documents and drawings used in EPC projects, including but not limited to:

QA/QC dossiers preparation to satisfy milestone target dates collecting the quality record documents issued in conformity with the quality control plans approved for the project

· Bachelors degree or MBA: with relevant certification

· Languages: Bahasa native and fluent in English (no discrimination on religion).

· Experience: 15 years on the role and 5 years on EPC companies.

Founded in 1980, GUNANUSA commenced operations in 1983. It has secured work from the Indonesian market and worldwide markets including Thailand, India, Myanmar, Brunei and USA.Gunanusa has built a reputation as a reliable and one of the leading heavy engineering and steel fabrication companies in Indonesia with an excellent track record for turnkey execution of oil & gas projects.Gunanusas main forte is in the fabrication of all kinds of oil & gas platforms. Its fabrication yard is ideally located at the western tip of the island of Java with a ...More

Information :

• Company : Jobs Migas
• Position : Senior Document Controller
• Location : Jakarta
• Country : ID