Senior Officer Disaster Management & Humanitarian Assistance Division | Association of Southeast Asian Nations

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Job Reference Number : ASEC/2023/DMHA/SO/044 Opening Date : 14/09/2023 Job Title : Senior Officer Disaster Management & Humanitarian Assistance Division Closing Date : 05/10/2023 Job Description : The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby...

Job Reference Number :

ASEC/2023/DMHA/SO/044

Opening Date :

14/09/2023

Job Title :

Senior Officer Disaster Management & Humanitarian Assistance Division

Closing Date :

05/10/2023

Job Description :

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEANprises ten (10) countries in Southeast Asia. It was proclaimed a Community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together”, signed by the ASEAN Leaders during their 27th ASEAN Summit in 2015. The ASEAN Community Vision 2025 calls for the ASEAN Community to forge ahead together, and to work towards building amunity that is politically cohesive, economically integrated and socially responsible. The ASEAN Secretariat was established in 1976 by the ASEAN Foreign Ministers with basic functions of proing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve centre of a strong and conent ASEAN Community that is globally respected for acting in fullpliance with its Charter and in the best interest of its people. In alignment with the ASEAN 2025 and Key Aspirations of the three ASEAN pillars of Political Security Community, Economic Community and Socio-Cultural Community, supported by the Department of Community and Corporate Affairs, the ASEAN Secretariat is inviting qualified ASEAN Nationals to apply for the position of Senior Officer Disaster Management & Humanitarian Assistance (DMHA) Division. Remuneration and Benefits: Successful canate will be offered a basic salary of USD 3,893 and attractive remuneration package including housing, outpatient medical reimbursement, hospitalization & life insurance, children’s education and gratuity. Subject to good performance during the probation, the canate will be offered a fixed term contract of three (3) years, inclusive of the six-month probationary period.

Responsibilities

• Reporting to the Assistant Director/Head of DMHA Division, the Senior Officer shall be responsible to:

• Policy Analysis and Coordination
  • Proe policy research and analysis, including the drafting of sectoral work plans, agreements, technical papers, research-based papers, and information papers, among others;
  • Proe policy inputs on current and future developments in the area of disaster management and humanitarian assistance, disaster risk management, resilience building, including cross-cutting issues such as gender mainstreaming, climate change adaptation, social protection, and sustainable development, among others, while taking into account national, regional as well as global perspectives;
  • Proe policy support to the Secretary-General of ASEAN as the ASEAN Humanitarian Assistance Coordinator (SG-AHAC), particularly in the event of large-scale natural disasters, multiple disasters, pandemics and other emergencies which require a holistic, cross-pillar and cross-sectoral approach.
  • Serve as a resource person on ASEAN’s cooperation on building a resilient ASEAN Community and facilitate discussions during meetings of relevant ASEAN sectoral bodies as well as meetings of other organisations;
  • Coordinate the preparation of documents, such as agendas, discussion papers, concept papers, project proposals,munication materials, meeting reports, and follow-up actions to decisions and agreements made at ASEAN meetings; and
  • Facilitate cross-sectoral discussions with other divisions and directorates in the ASEAN Secretariat and other sectors and pillars in ASEAN, and proe necessary inputs.

• Programme Development and Management
  • Initiate, develop and review project proposals, concept papers, and terms of reference related to the implementation of the ASEAN Agreement on Disaster Management and Emergency Response (AADMER) Work Programme;
  • Proe technical support and rmendations in the conceptualisation, development and management of projects, programmes and activities, including preparation and tabling of concept papers and proposals at ASEAN Committee on Disaster Management (ACDM) meetings and other related meetings and forums;
  • Oversee the conduct of project appraisals, monitor approval processes, and work closely with project proponents, relevant working groups, project management teams as well as ASEAN Dialogue Partners and implementing partners to ensure effective and timely implementation; and
  • Liaise and coordinate with ASEAN Member States, project proponents, ASEAN Dialogue Partners, ASEAN’s partners in disaster management, and other ASEAN Secretariat’s directorates and divisions in the implementation of projects, programmes and activities.

• Monitoring and Evaluation, and Outreach
  • Oversee the conduct of monitoring and evaluation (M&E) activities on the implementation of projects, programmes and activities under the AADMER Work Programmes to ensure effectiveness of the implementation and proe necessary inputs and rmendations;
  • Monitor project implementation, proe necessary support to project proponents in implementing projects, programmes and activities, and prepare progress reports and updates on the status of implementation of projects;
  • Oversee the production and dissemination of informational materials on the implementation of the AADMER Work Programme through the ASEAN websites and other means to raise the profile and visibility of AADMER; and
  • Participate in and organise events to build awareness on the implementation of AADMER and promote activities under the AADMER Work Programme.

• Partnership Management
  • Proe policy support in developing partnership modalities and implementing partnership plans of actions, such as cooperation frameworks, to ensure coherence and synergy with AADMER implementation;
  • Identify potential areas for cooperation, and monitor the progress of cooperation with partners and report the progress on a regular basis to the ASEAN sectoral bodies;
  • Liaise with the appropriate level of representatives from ASEAN Dialogue Partners and ASEAN’s partners on disaster management such as the relevant agencies of the United Nations, the Red Cross and Red Crescent Movement, civil society organisations, and other international organisations; and
  • Conduct multi-stakeholder partnership meetings/workshops/dialogues to promote multi-stakeholder partnership in the implementation of the AADMER Work Programme.

• Division Planning, Reporting & Monitoring
  • Support the preparation of the DMHA Division’s annual work plans, including budgets and calendar of activities;
  • Implement and monitor the Division’s work plans, and coordinate with other ASEAN Secretariat’s directorates and divisions where cross-sectoral coordination is required;
  • Prepare papers and progress reports of the DMHA Division as well as background papers and talking points required by other divisions/directorates and the senior management; and
  • Maintain consoated records of the overall progress of the work plan’s implementation and the achievement of the results.

Qualifications

• Advanced University Degree in one or more of the following disciplines: Disaster Management; Emergency Management; Humanitarian studies, Disaster Risk Reduction; Defence or Security Studies, International Relation or Political Science; Business Management; Public Administration, Social Development, Social Work and Community Development or an appropriate related field or discipline

• At least three (3) years of relevant work experience with supervisory experience and proven track record and exposure to disaster management in a government, international organization and/or private sector

• A Bachelor Degree with at least five (5) years relevant work experience, shall also be conered

• Experience in disaster management, disaster risk management, humanitarian assistance and humanitarian actions inplex socio-economic and political settings, and public policy and development cooperation, preferably at the regional and international levels

• Demonstrated knowledge in policy research and analysis, and openness to learn and acquire new technical skills

• Understanding of international and regional issues, and knowledge of andmitment to ASEANeals

• High-level interpersonal, negotiation andmunication skills, including working experience in a multi-cultural environment and international setting

• Availability to be deployed to areas affected by disasters or requiring humanitarian assistance;

• Proven ability to develop and maintain sound working relationships with government representatives, public and private sector organisations and other stakeholders

• Proven skills in problem solving in aplex organisational environment and in work planning

• Proven ability for accuracy under pressure and adherence to deadlines

• Commitment to teamwork and collaborative work practices

• Excellentmand of English, both written and spoken

• Company Name : Association of Southeast Asian Nations
• Open Position : Senior Officer Disaster Management & Humanitarian Assistance Division | Association of Southeast Asian Nations
• Location Job : Jakarta
• Country Job : ID

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