Aquatics Program Assistant

QUALIFICATIONS, EXPERIENCES & ATTRIBUTES

• Minimum Bachelors degree with 3 years of experience in a similar area

• Demonstrated fluency in written and spoken English

• Demonstrated experience using Microsoft Office (Word, Excel, and PowerPoint) and Google apps (Docs, Sheets, Forms, Slides, etc)

• Helpful, cooperative, eager to communicate and problem-solve

• Demonstrated ability to work collaboratively with others of various cultural backgrounds

• Demonstrated experience and comfort level with children and adolescents, especially in instructional settings

• Helps maintain a positive and friendly working atmosphere with others

• Demonstrated ability to identify, manage, and initiate projects without direct supervision

• Highly Organized

• A clear commitment to Child Safeguarding

DUTIES AND RESPONSIBILITIES

Scheduling and Program Management

• Develop and update program-wide swimming schedules in collaboration with the Aquatics Coordinator.

• Serve as a liaison to ensure parents are informed about programming, schedules, and philosophy.

• Assist swimming instructors in organizing and managing data tracking, assessment databases, and tracking at the student level.

• Develop a special co-curricular event swimming schedule for all three campuses and share it with the JIS Academy and Community Sports (JACS) Coordinator for approval.

• Oversee all calendars and schedules, including Google Calendars and Lifeguard Schedules, as requested by the Aquatics Coordinator.

• Plan, design, and manage special events such as Friday Night Lights, Dragon Dash internal competition, and Invitational Meets.

• Help coordinate, manage, and support swimming events that align with JISs commitment to service learning.

• Organize awards celebrations.

• Share JIS swimming event calendars with swimming federations (PRSI) to avoid scheduling conflicts and invite swimming clubs to participate in events.

• Work with Risk Management to ensure visitors can access the campus.

• Assist the Aquatics Coordinator in ensuring that all staffing aligns with the schools safety policies, including documented teacher-to-student and lifeguard-to-student ratios.

• Ensure all coaches and lifeguards have up-to-date training in first aid, child safeguarding, aquatic rescue, and coaching certification.

• Create progress reports for swimmers.

• Monitor and track the hours of all coaching and lifeguarding staff.

• As part of the Athletics Team, collaborate with other teams in school-wide events at JIS.

Communication

• Monitor and maintain the JIS Aquatics email account and the AquaDragons Google Drive, ensuring emails are answered within 24 hours.

• Inform parents and coaches about all co-curricular matters, including assessments and training schedules.

• Assist the Aquatics Coordinator and coaches in organizing informational sessions for parents.

• Update the Team Unify (TU) website, including the swimmer database, profiles, meet schedules, and results.

• Maintain the Team Manager and Meet Manager accounts and other apps related to swimming competitions and events.

• Ensure all records are accurately managed and up-to-date.

Budgeting, Facilities Maintenance, and Safety Responsibilities

• Work with JIS Academy and JIS Business Office to ensure all costs are covered when setting prices.

• Coordinate with the Risk Management and Facilities Office to maintain equipment at CIL, PIE, and PEL pools.

• Comply with all JIS health and safety regulations.

• Identify and report any safety concerns related to teaching practices, facilities, or materials.

• Embrace the JIS Learning Dispositions of Resilience, Resourcefulness, Relating, and Reflecting

• Perform other related duties and assume responsibilities as assigned by the Aquatics Coordinator, SW Athletics Coordinator, including participation in class/school activities or events, and attendance at workshops/courses organized by JIS.

Information :

• Company : Jakarta Intercultural School
• Position : Aquatics Program Assistant
• Location : Jakarta Selatan
• Country : ID