SAMPOERNA ACADEMY - PROJECT & OPERATION SUPPORT STAFF

Company Description

SAMPOERNA ACADEMY

Our teaching philosophy encourages students to inquire, explore, innovate and communicate, providing vital skills required for leadership in Indonesia and abroad. Coupled with internationally-recognized academic credentials, we are equipping our students to compete and succeed at every stage of life. With the advent of the information age available at our finger-tips, our job as a school is to teach our students “to learn how to learn”.

Drawing from the worlds best curricula and American-based STEAM (Science, Technology, Engineering, Arts, and Math) methodologies, we are equipping our students with global exposure and an internationally-recognized academic qualification.

Our environment was created to encourage a culture of innovation and collaboration. Moreover, our integration of communication, multiple language proficiency, and collaboration in team projects set us apart from most other schools in ASEAN.

Vision

Sampoerna Academy graduates will assume leadership roles in a global society by being creative, passionate, life-long learners who are able to meet the challenges of a rapidly changing world and who care deeply for their fellow men and the environment.

Mission

The mission of Sampoerna Academy is to provide a safe, caring, and collaborative learning environment that is of the highest quality and meets global expectations for student achievement and character development. Our educational foundation is student-centered with a strong emphasis on Science, Technology, Engineering, Arts, and Mathematics (STEAM) which enables students to become mature, confident global citizens with a strong sense of purpose. Our end goal is to prepare students for tertiary education and to make them work-ready and world-ready.

Core Beliefs

1. Academically, we prioritize the development of cognitive skills and communication skills over rote memorization because we believe that more than acquiring facts, students must be able to apply their knowledge in real situations.
2. We seek opportunities to engage all stakeholders to play a part in the success of our students.
3. We maintain a strong Asian cultural value system that celebrates social harmony, order, and respect.
4. STEAM competency will differentiate our students from those attending other schools.
5. Our learning spaces are a platform for hands-on activities, exploration, inquiry and the creation of knowledge and dialogue.

Job Description

KEY ROLES & RESPONSIBILITIES

• Task Execution:

Completing individual tasks and assignments as delegated by the Project & Operations Manager, ensuring they are delivered on schedule and to a high standard.

• Documentation and Reporting:

Maintaining accurate project documentation, including progress reports, meeting minutes, and financial records. Assisting in the preparation of project updates and presentations for stakeholders.

• Administrative Support:

Providing administrative assistance to the Project & Operations Manager, such as scheduling meetings, managing project calendars, and organizing project files.

• Communication:

Acting as a point of contact for internal team members and external stakeholders for project-related inquiries. Facilitating effective communication within the project team to ensure everyone is aligned.

• Data Management:

Collecting, organizing, and analyzing project data to help monitor progress and identify potential issues.

• Quality Control:

Assisting in quality assurance activities, such as testing deliverables and ensuring they meet the projects specified requirements.

• Risk and Issue Identification:

Identifying potential risks or issues that could impact the project and escalating them to the Project Manager for resolution.

JOB DESCRIPTION

1. PROJECT SUPPORT

1. Assist Project Implementation

• Provide administrative and logistical support for school projects, such as building renovations and upgrade, new program rollouts, or special events.
• Monitor project plans, timelines and deliverables to ensure they stay on track.

1. Research & Analysis

• Conduct basic research to support project development, prepare project briefs
• Develop summary of research results

1. Documentation & Reporting

• Maintain project files, update records
• Prepare regular reports on project status and progress
• Manage required legal and finance documents as per Company Policy

1. Stakeholder Communication
   • Communicate with relevant internal and external parties to provide updates and coordinate activities

1. OPERATIONAL & ADMINISTRATIVE SUPPORT

1. Facilities & Maintenance

• Assist management of school facilities, including coordinate with vendors and contractors for maintenance and improvement
• Support compliance with health and safety regulations

1. Financial & Procurement

• Support financial processes such as monitoring budgets, processing payments and invoices
• Support procurement processes to ensure school gets value for money and comply with Company Policy & target

1. General Information

Provide high-level administrative support, which include coordinating meetins, preparing correspondence and minutes, and managing school-wide communications

1. Compliance & Safety

Ensure School adheres to statutory requirements and internal policies, including data protection, safeguarding, and health and safety

Qualifications

• Organizational and Time Management Skills: The ability to prioritize a diverse workload, manage multiple tasks, and meet deadlines.
• Communication Skills: Strong written and verbal communication skills to effectively interact with team members and stakeholders.
• Problem-Solving: A proactive and analytical mindset to address challenges as they arise.
• Attention to Detail: Meticulousness in handling administrative tasks, documentation, and financial records.
• Technical Proficiency: Competence in using various software, including Microsoft Office suite.
• Teamwork: The ability to work collaboratively within a team environment and contribute positively to a projects goals.
• Adaptability: Flexibility to adapt to changing project requirements and priorities.

Information :

• Company : Putera Sampoerna Foundation
• Position : SAMPOERNA ACADEMY - PROJECT & OPERATION SUPPORT STAFF
• Location : Jakarta Selatan
• Country : ID