Finance Operations Admin

Join our internal Finance team at Staffinc and seize the opportunity to contribute and grow within our dynamic environment!

About Staffinc

Staffinc is Indonesias leading digital staffing platform, providing end-to-end workforce solutions:

• Staffing: From recruitment to payroll management.

• HR System: Simplified hiring, payroll, and benefits.

• Procurement & Rental: Essential tools and equipment for workers.

Since 2018, Staffinc has empowered 1.7 million+ workers in 350+ cities, combining people and technology for real impact.

Job Requirement:

• Proficient in Google Sheets, including pivot tables, filters, and basic formulas for simple data analysis
• Basic knowledge of Finance Operations (Outgoing & Incoming Payments)
• Familiarity with internal financial tooling/systems and willingness to learn new tools.
• Competence in managing routine AR/AP tasks with accuracy and consistency.
• Comfort in handling manual adjustments, particularly under regulatory or system constraints.
• Detail-oriented and accurate in data checking.
• Responsible and able to deliver tasks on time with minimal follow-up.
• Communicative within the team and across departments for clarification and coordination.
• Willing to learn and responsive to feedback.
• Able to work with moderate supervision; still developing decision-making confidence and initiative in problem-solving.

Job Description:

1. Accounts Payable (AP) Operations

• Lock and maintain approved AP budgets on a daily basis.
• Follow up with Business Units on AP disbursement estimates, including comparative tracking across months.
• Assess and process disbursement requests via internal tooling, including 3-way checking: invoice amount, budget availability, PO status, and approval flow.
• Handle failed or partial disbursements by coordinating re-submissions with Business Units.
• Ensure compliance with internal expense and approval policies.
• Track and record outgoing payments in both internal tools and manual records.

2. Invoicing & Billing

• Generate and issue client invoices and tax invoices (Faktur Pajak) — including manual adjustments in line with tax regulation changes.
• Ensure timely and accurate billing processes as per agreed SLA.
• Follow up on outstanding and upcoming payments from clients.
• Track and record incoming payments in both internal tools and manual records.
• Escalate billing disputes or client issues to Finance Business Partner, Business Operations, or relevant stakeholders.

3. Administrative & Cross-Functional Support

• Maintain accuracy and integrity of financial documentation.
• Assist in internal and external audits by preparing required documentation.
• Support the implementation or improvement of financial systems when assigned.
• Coordinate with Business Operations, Procurement, and Tax teams for document validation or issue clarification.

Information :

• Company : Staffinc Group
• Position : Finance Operations Admin
• Location : Jakarta Selatan
• Country : ID