Executive Assistant - Foraging & Sustainable Food Company (Canggu)

A sustainable food company specialising in wild-harvested and locally sourced ingredients from Bali is looking for an Executive Assistant to join their team.

The ideal candidate will be responsible for managing executive schedules, and company timeline, handling confidential information, and ensuring smooth day-to-day operations. You will serve as a key liaison between the executive team and internal/external stakeholders, ensuring efficiency and professionalism in all interactions. You will have the opportunity to work on multiple projects.

Requirements :

• Open for local candidates.
• Bachelors Degree in Business Administration, Management, or a related field (preferred).
• Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Experience in project management/project coordination.
• Familiarity with contracts is a plus.
• Experience in start-ups and fast-paced environments is an advantage.
• Fluent in English, both spoken and written.
• Exceptional organisational and time management skills.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritise tasks effectively in a high-pressure environment.
• Detail-oriented, reliable, and a fast learner.
• Strong problem-solving skills and ability to anticipate executive needs.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace & Calendar.
• Experience with CRM and Project Management Tools.

Responsibilities :

• Manage and maintain executive calendars, schedule meetings, and coordinate appointments.
• Handle correspondence, emails, and calls on behalf of executives, ensuring timely and professional communication.
• Prepare reports, presentations, and documents for internal and external meetings.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Organise and oversee executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Conduct research and provide insights to support decision-making.
• Manage confidential information and sensitive documents with discretion.
• Act as a liaison between executives and various departments, ensuring smooth communication and task execution.
• Assist in project coordination, tracking deadlines, and ensuring deliverables are met.
• Handle expense reports, invoicing, and budget tracking for executives.
• Support event planning and logistics for company functions or business meetings.
• Process invoices, expense reports, and basic bookkeeping tasks as required.
• Support HR functions, including recruitment coordination and employee records management.
• Support Legal and Compliance functions when necessary.

Benefits:

Salary according to experience + BPJS

Job Type: Full-time