Administrative Assistant

About the RoleWere looking for an Administrative Assistant to support a busy entrepreneur with daily tasks that require physical presence, admin skills, and trust. This is not a runner job — youll be fully responsible for handling administrative matters, managing sensitive approvals, and helping streamline day-to-day operations.

Key Responsibilities

• Manage scheduling, meeting coordination, and support administration

• Handle OTP codes, account logins, and phone-based verifications (on-site)

• Assist with bank transfer approvals (in-person device access)

• Input and manage credit card purchases and subscription renewals under supervision

• Triage and respond to routine emails or inquiries

• Coordinate errands and document drop-offs (e.g., scanning, signing, light delivery)

• Maintain strict confidentiality in handling sensitive access and tasks

Youd Be a Great Fit If You:

• Are extremely trustworthy and respect the privacy of others

• Are highly organized, detail-oriented, and able to multitask effectively in a fast-paced environment

• Take initiative and are eager to anticipate needs before being asked

• Can learn quickly and adapt to new tools, systems, or instructions with minimal supervision

• Are tech-savvy and comfortable navigating various apps, devices, and platforms

• Live near or can commute easily to the Lippo Karawaci area (close to Siloam Hospital Lippo Karawaci)

• Have experience in executive support, admin, or scheduling work

• Communicate clearly (written and verbal) and can handle small decisions independently

Preferred Background

• Education: D3 or S1 in Business Administration, Secretary/Admin, Communications, Information Systems, or related fields.

• Fresh graduates are welcome to apply.

• Prior experience as Executive Assistant, Office Admin, Coordinator, or Operations Support (Big plus but not required).

• (Bonus) Familiarity with tools like Google Calendar, Gmail, Telegram, Notion, or Authenticator apps.

Perks:

• Competitive pay based on experience

• Flexible, supportive work environment

• Opportunity to grow into a longer-term or higher-responsibility role

• Direct mentorship and clarity in expectations

• Youll be working directly with a founder who values autonomy, clarity, and reliability

Information :

• Company : Shieldtag
• Position : Administrative Assistant
• Location : Tangerang
• Country : ID