Executive Secretary to CEO

Key Responsibilities

• Manage the CEOs calendar, including scheduling appointments, high-level meetings, and international travel arrangements.

• Serve as the primary liaison between the CEO and internal/external stakeholders, including board members, investors, and strategic partners.

• Prepare and review confidential documents, reports, briefings, and presentations to support strategic decision-making.

• Track, monitor, and follow up on critical initiatives, tasks, and deadlines to ensure timely execution.

• Provide project coordination support, ensuring alignment across departments and business units.

• Maintain an organized, efficient, and secure filing system (digital and physical).

• Anticipate the CEOs needs and proactively manage priorities to optimize efficiency.

• Handle personal and administrative matters as required, while upholding the highest standards of confidentiality.

Qualifications

• Bachelors degree in Business Administration, Communications, or related field (Masters degree preferred).

• Minimum 5-7 years of proven experience as an Executive Secretary, Personal Assistant, or Executive Assistant supporting C-level executives.

• Strong business acumen with the ability to understand financial reports, strategy, and industry trends.

• Excellent communication skills in English (both written and spoken); proficiency in Mandarin or another foreign language is a strong advantage.

• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Visio), CRM tools, and digital productivity platforms; comfortable leveraging AI-based tools.

• Exceptional organizational, multitasking, and time-management skills with meticulous attention to detail.

• High degree of professionalism, integrity, and discretion in handling sensitive information.

• Flexible and adaptable to global schedules, including availability outside standard working hours.

• Professional presence with polished demeanor and the ability to represent the CEO in high-level engagements.

Information :

• Company : Jobstreet Indonesia
• Position : Executive Secretary to CEO
• Location : Jakarta Selatan
• Country : ID