Office Manager

About Us

CardioScan is a health innovation brand that has grown to become a global leader in cardiac monitoring solutions. We provide cardiac data and reporting to primary health practitioners in eleven countries, including Indonesia, Australia, NZ, the USA, the UK and across Asia.

We deploy cardiac equipment into the field, collect heart data and provide analysis to our customers through our innovative cloud-based software, Beatbox. What we do matters, and we strive to make a positive impact on the heart health of many by focusing on quality, accuracy and speed every time. We want to put the right data in the hands of those who need to make the decision, in a time of need. We are continuing to enhance our account management team and our business with thought leaders and knowledge specialists that will support our next stage of rapid growth.

About the role

We are seeking a proactive and detail-oriented Office Coordinator to ensure the smooth day-to-day operation of our office environment. The ideal candidate will assist in a range of administrative, logistical, and inventory-related tasks to support the team and overall business operations. This role is pivotal to our regional and international success, collaborating with our business and managing all key stakeholders to ensure the success of the program of activities and core business strategies are met.

This is a full-time, 12-month fixed term contract role.

Key responsibilities

• Ensure the upkeep and maintenance of a clean, organised, and professional office environment, including facilities and equipment
• Support the tracking and recording of company inventory and/or product stock
• Monitor and document inventory movement and stock levels
• Coordinate and assist in general administrative tasks, including document preparation, filing, and support for commercial operations
• Assist with logistics coordination, including deliveries, courier services, and office supplies
• Perform other duties and tasks as assigned by the direct manager.

About you

• Preferably has relevant prior work experience in an office or administrative role
• Proficient in commonly used software including Windows, Microsoft Word or equivalent document applications, Excel or spreadsheet tools, and video conferencing platforms such as Zoom and Microsoft Teams
• Comfortable working with web-based and mobile applications (Apple or Android platforms)
• Proficient in formal written and verbal English and Bahasa Indonesia
• This is an on-site role — candidates must be available to work from the office
• An ability to show critical thinking and problem-solving skills
• Ability to be proactive and use initiative to work independently
• Capacity to adapt and manage priorities appropriately
• Ability coordinate people and work cohesively in a team; and
• Ability to prioritise and manage time
• High energy, enthusiastic and approachable.

Why Work with us?

Hearts are at the core of everything we do. Working with us provides an opportunity to be part of a fantastic team, in a supportive working environment, exposure to exciting emerging technologies and focus on learning and development. Its an exciting time to join our business and as it grows, so do the opportunities for personal and professional growth.

Our people are our priority, and we strive to create a workplace where people are respected, valued, and rewarded for their contributions. We focus on outcomes. We value flexibility and encourage our team to work in ways that support their work/life commitments and wellbeing. CardioScan is an equal opportunity employer committed to attracting and retaining diversity in our workforce.

Information :

• Company : CardioScan
• Position : Office Manager
• Location : Jakarta
• Country : ID