Property Administration Officer

PT TIM MITRA INTERNASIONAL

PT Tim Mitra Internasional is a premier outsourcing company in Jakarta. At TMI, we recognise that in todays ever-evolving business environment, companies are continuously seeking ways to optimise their operations, minimise costs and improve the overall efficiency. As a young and dynamic outsourcing company, we excel in providing comprehensive solutions that address unique requirements of our clients across various industries.

The Client

Our client is a well-established real estate agency based in Melbourne, Australia, with multiple office locations. Known for their professional approach and strong market presence, they have built a solid reputation in the industry over the years.

The RoleWe are seeking a highly organised and professional Property Administration Officer with excellent customer service skills and a keen eye for detail to join our dynamic team. This role is ideal for a proactive individual who will provide vital administrative support to the property management team and clients, ensuring that all tasks are completed accurately, efficiently, and professionally.

This role combines administrative and organisational responsibilities, supporting the overall operations of the property management department. You will be responsible for a variety of complex administrative tasks—many requiring discretion and confidentiality—such as managing documentation, assisting with reporting, coordinating communications, and supporting lease and tenancy processes. The position requires a high level of independence, strong judgment, and the ability to make decisions within the scope of your delegated responsibilities.

This is an excellent opportunity for fresh graduates looking to launch their careers or for candidates with a solid background in administration and customer service.

Responsibilities

• Provide day-to-day administrative support to to the office, including handling phone enquiries; managing calendars, screening, analysing, and responding to correspondence; resolving issues, and supporting team members in a professional and courteous manner.

• Prepare and process lease agreements, tenancy documentation, notices, and other related correspondence.

• Maintain and update property management systems and internal databases accurately and in a timely manner.

• Assist with monitoring rent arrears, coordinating rent reviews, managing maintenance requests and scheduling property inspections.

• Act as a secondary point of contact for administrative matters, liaising with other offices, individuals and institutions on operational matter concerning the office.

• Maintain accurate and well-organised digital filing systems.

• Ensure compliance with internal procedures and relevant legislative requirements.

• Assist with projects and initiatives as assigned by management, demonstrating flexibility and willingness to contribute to company goals.

• Perform general secretarial and clerical duties as required.

Skills and Requirements

• Minimum Bachelors Degree (S1) from a reputable university, majoring in Administrative Office or related fields;

• Proficient in ENGLISH LANGUAGE in all aspects (active ENGLISH MANDATORY);

• Working hours: 07.00 AM - 03.30 PM, Monday to Friday only;

• Public Holidays: will follow Victoria State (Australia) calendar;

• Work from Office arrangement;

• Experience in an administrative or customer service role;

• Proficient in Microsoft Office and Google Workspace;

• Attention to detail;

• Excellent communication skills and the ability to work both collaboratively in a team environment and independently;

• Efficient and well-organised;

• Able to effectively manage and prioritise multiple projects; and

• A positive and can-do attitude.

Interested candidates are invited to submit a comprehensive cover letter and resume in ENGLISH ONLY via the APPLY button.

Kindly note that only shortlisted candidates will be notified.

Information :

• Company : PT Tim Mitra Internasional
• Position : Property Administration Officer
• Location : Jakarta Barat
• Country : ID