Senior Facility Coordinator

JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. Title Senior Facilities Coordinator Business unit Jones Lang LaSalle Reporting to Site Lead - Facility Manager (ID - Jakarta) Key stakeholders Various client key stakeholders based at Merck offices, located at TB Simatupang (near Pasar Rebo & Lenteng Agung) Duties & responsibilities Job overview Work well in the team to meet KPI and SLA delivery to client. Compliance and Administration Comply with site EHS & Security requirement Ensuring all available RA are in the correct template & guidance Be a local member of Emergency Response Team & Local Dawn Raid Team Monthly inspection & CAPA follow up Draft new client and update SOP/WI when required Ensure all vendors documents are up to date and compliance Incident reporting and EHS stats updates Other tasks assigned by Client & Site Lead. Operation Engage with users and build rapport Draft email comms & signages, and send out & communicate Routine engagement with stakeholders Routine meetings with vendors, ensure support and vendor management as set out in KPI and meet SLA Carries out few security processes such as, but not limited to: Access Cards, CCTV, Utilization & Occupation data Manages canteen supplies & vendors Consumables review and negotiation with vendors Sustainability initiatives discussion and execution Finance & Procurement Source & get the best offer Draft quotation & getting approval from stakeholder Raise Purchase Requisition in various platform and ensure Purchase Order release Invoice monitoring & tracking Liaise with respective counterpart for any queries or issues raised Licensing tax processes (i.e. billboard tax) Employee Specifics Sound like you? Why dont you apply? To apply you need to be: - A motivated self-starter with a proven track record of successfully delivering best practice and quality to their client. Strong communication skill both in Bahasa Indonesia and English, both written and speaking. Ability to confidently interact with all levels of the organizations. At least 3yrs experience in FM Related industry Strong Microsoft Office skills with tech savvy knowledge High attention to detail, especially numbers Self-motivated and able to work under pressure Critical Competencies for Success Client Focus & Relationship ManagementDemonstrates proactive & professional approach to customer service and stakeholder engagement Ability to manage conflict and balance between client and firm requirements. Has a customer service-oriented attitude. Ability to be flexible and accommodating in approach and work with changing situations on a regular basis. Organizational SkillsExcellent planning & organizational skills to prioritize work and meet tight deadlines Proven ability to manage multiple and complex operational & other matters on a daily basic Firm First MindsetAble to cooperate and work well with others to meet targets Support the team effectively as and when needed Proven ability to commit to flawless execution while complying with firms procedures and standards Key skills Problem-solving skills and capacity to deal with ambiguity as well as ability to effectively deal with stressful situations Able to work independently, self-motivated; confident & energetic Flexible - able to adapt to rapidly changing situations Goal-oriented - able to focus on meeting all performance targets Strong communicator - possesses strong verbal & written communication skills (English & Bahasa Indonesia) If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. About JLL - Were JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Information :

• Company : JLL
• Position : Senior Facility Coordinator
• Location : Jakarta
• Country : ID