Executive Secretary

Requirements:

• Minimum D3 graduates majoring in secretary or relevant

• Minimum 5 year experience in personal assistant or secretary

• Have excellent communication skills, both verbally and in writing in Indonesian.

• Proficient in using Microsoft Office (Word, Excel, PowerPoint) and schedule management applications.

• Detail-oriented and able to multitask

• High integrity with the ability to maintain the confidentiality of important information.

• Have good organizational skills and effective time management skills.

• Understand administrative tasks, including document archiving, agenda management, and professional report preparation.

• Proactive, flexible, and able to solve problems independently.

• Fluent in both written and spoken English. Fluency in Japanese and/or Mandarin is a plus.

Responsibilities:

• Schedule and provide reminders for the CEO, including meetings, events, business trips, and other important activities.

• Compile, manage, and distribute documents, such as reports, meeting minutes, memos, and presentations in both Indonesian and English.

• Handle and organizing ticket and accommodation for company needs.

• Assist the CEO in compiling meeting agendas, preparing meeting materials, and ensuring that meeting results are followed up.

• Handle the CEOs personal needs, such as arranging private events, reservations, special purchases, and handling other personal needs of the CEO.

Information :

• Company : PT Kaia Anugerah Indonesia
• Position : Executive Secretary
• Location : Jakarta Pusat
• Country : ID