Personal Assistant to Director of Commecial & Operations

As the Personal Assistant to the Director of Commercial and Operations, you will be a vital backbone in supporting the Director of Commercial and Operations in their complex and strategic daily tasks. This role requires a proactive, highly organized individual with outstanding communication skills to ensure smooth operations and efficient decision-making.

Your Primary Responsibilities Include:

1. Comprehensive Administrative Support: Managing correspondence (emails, letters, phone calls), drafting and preparing essential documents, reports, and presentations (including financial reports and data analysis) accurately and promptly. You will also manage office inventory and supplies.

2. Directors Schedule and Logistics Management: Fully responsible for meticulously organizing and managing the directors schedule, including internal/external meeting arrangements, conferences, and business travel logistics (transportation, accommodation).

3. Effective Coordination & Communication: Acting as the communication bridge between the director and various internal departments, as well as external parties (partners, clients, customers). You will ensure a smooth and coordinated flow of information.

4. Research and Information Analysis: Gathering, analyzing, and presenting relevant information (market research, industry data, business trends) to support the director in strategic decision-making.

5. Project Management and Follow-up: Assisting in handling special projects assigned by the director, meticulously taking meeting minutes (MoM), and ensuring all action points and follow-ups are completed by the responsible parties.

6. Client Relations and Administrative Finance: Managing aspects of client relations, such as sending birthday greetings, flower boards, or parcels.

To succeed in this role, you must possess a strong combination of administrative skills, exceptional interpersonal abilities, and high initiative.

• Education: A Bachelors degree in a related field is a plus.

• Experience: A minimum of 1-2 years of work experience as a Personal Assistant / Secretary or in a similar administrative role in a large company, preferably in a related industry.

• Communication Skills: Excellent verbal and written communication skills in both Indonesian and English are essential.

• Organizational Skills: Highly organized with exceptional time management and prioritization abilities to handle multiple tasks simultaneously.

• Technical Proficiency: Proficient in the use of office software (especially Microsoft Office : Word, Excel, PowerPoint) and modern communication technologies.

• Analytical and Proactive: Possesses strong research and analytical skills, along with the ability to work independently and proactively anticipate the directors needs.

• Integrity: Demonstrates a high work ethic, strong integrity, and the ability to maintain the confidentiality of sensitive information.

• Detail-Oriented: Meticulous, accurate, and possesses high attention to detail in all aspects of work.

Information :

• Company : Gurita Lintas Samudera
• Position : Personal Assistant to Director of Commecial & Operations
• Location : Jakarta Barat
• Country : ID