Sr Officer-Building Manager (Circle Sumatera)

Date: Jan 30, 2025

Sr Officer-Building Manager (Circle Sumatera)

Location: ID Level: Supervisor Employment Status: Permanent Department: Group Facility Management Description: Responsible for overseeing the daily operations, maintenance, and safety of a building or facility. This job scope includes: 1. Building Operations

• Ensure the building is fully operational and meets safety, regulatory, and functional standards.
• Oversee building systems, including HVAC, elevators, plumbing, electrical, and security systems.
• Manage cleaning and janitorial services to maintain a clean and hygienic environment.

2. Maintenance and Repairs

• Schedule regular inspections and preventive maintenance for building equipment and infrastructure.
• Coordinate and supervise contractors for repair or renovation work.
• Address and resolve maintenance requests and issues promptly.

3. Tenant and Occupant Management

• Act as the primary point of contact for tenants or building occupants regarding complaints, requests, and inquiries.
• Ensure tenant satisfaction by resolving issues and maintaining a high standard of building amenities.
• Facilitate tenant move-ins and move-outs, including inspection and documentation.

4. Safety and Compliance

• Ensure compliance with local building codes, safety regulations, and environmental standards.
• Conduct regular fire drills, safety checks, and emergency preparedness exercises.
• Manage security measures, including surveillance systems and access control.

5. Financial and Administrative Duties

• Develop and manage the buildings operating budget.
• Track and approve expenditures, ensuring cost-effectiveness.
• Prepare and present reports on building operations, expenses, and performance.

6. Vendor and Contractor Management

• Select, negotiate, and manage service contracts for maintenance, cleaning, security, and landscaping.
• Monitor contractor performance and ensure compliance with agreements.

7. Energy and Sustainability Initiatives

• Implement energy-saving measures to reduce operational costs and environmental impact.
• Monitor energy and water consumption and suggest efficiency improvements.

8. Crisis and Emergency Response

• Coordinate responses to emergencies such as power outages, fires, and natural disasters.
• Serve as the liaison with emergency services, including police, fire, and medical teams.

9. Space Management and Optimization

• Plan and manage building spaces for maximum efficiency and functionality.
• Oversee office layouts, furniture arrangements, and common area utilization.

10. Communication and Reporting

• Maintain open communication with building owners, tenants, and stakeholders.
• Provide regular updates and reports on building status, issues, and improvement plans.