Executive Assistant

PURPOSE Supports VP Sourcing in all aspects as the coordination partner internally and externally. Provides full service administrative support for leaders and their departments. In parallel, coordinates cross-divisional supplier-facing Sourcing and GOPS leadership communications to maintain alignment of messaging. Leverage knowledge of these key stakeholder groups to coordinate Liaison Office Indonesia cross-team events. KEY ACCOUNTABILITIES

• Collects, sorts and prioritizes daily mail and correspondence for leaders; responding when appropriate.
• Manages leaders calendar and helps to prioritize & schedule appointments.
• Establishes and performs practices that accurately maintains records/files and efficiently processes information.
• Represents the Department in a professional and courteous manner when interacting with both internal and external customers.
• Organizes, coordinates and manages programs, events or conferences by arranging for facilities and caterer, issuing information or invitations etc.
• Performs day-to-day administrative support services, meeting schedules and facilitation, travel arrangements & visa, shipping, expense reports, and other services for the leaders and his/her department. Provides solutions to problems requiring the knowledge of department policies and procedures.
• Composes and prepares confidential correspondence, operational reports and other complex documents independently, to ensure timely and accurate responses.
• Partners with Administrative counterparts (across divisions and HR) to support local events including live and streaming Town Hall meetings; executive leadership visit activities; Long Service awards, Team live streaming events, relocations and or renovation activities.
• Support cross-divisional and GOPS supplier-facing leadership email communications related to strategy, events (FIFA, World Cup, year-end greeting), and coordinate annual air mail distribution of strategy materials.
• Support supplier-facing events leader with supplier contact list management for annual summit invitation, awards and gala dinner invitation and seating plan.

KNOWLEDGESKILLS AND ABILITIES

• Fluent in English
• Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
• Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines. Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures and regulations.
• Strong computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point
• Excellent verbal and written communication skills in English
• Team player with very good interpersonal skills

QUALIFICATIONS

• Four year College or University degree
• Minimum three (3) years related senior level administrative experience
• Combination of education and experience may be substituted for degree

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AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETES MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.

INTEGRITY: Play by the rules. Hold yourself and others accountable to our companys standards.

RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.

ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQUAL OPPORTUNITY EMPLOYER. JOB TITLE: Executive Assistant BRAND: LOCATION: Jakarta TEAM: Corporate Services STATE: JK COUNTRY/REGION: ID CONTRACT TYPE: Full time NUMBER: 527956 DATE: Apr 29, 2025

Information :

• Company : Adidas
• Position : Executive Assistant
• Location : Jakarta
• Country : ID