Office Administrator

Job Brief

Location: Jakarta

Ad Title: Office Administrator About DT Global

DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.

For more information, please see www.dt-global.com

The Role

Office Operations & Facilities Management

Oversee daily office operations, including building management, pantry supplies, office equipment, air conditioning, pest control, and overall office maintenance. Ensure a clean, safe, and productive work environment.

Procurement & Vendor Management

Handle procurement of office supplies, equipment, and services. Coordinate with vendors for maintenance, repairs, and service agreements, ensuring cost efficiency and compliance with procurement policies.

Corporate Travel Management

Manage and assist with corporate travel bookings, including flights, accommodations, and transport arrangements for employees as required.

Asset & Inventory Management

Maintain records of corporate assets, office property, and inventory. Ensure proper tracking, documentation, and compliance with asset management policies.

VIR Uploads

Manage and process VIR (Vendor Invoice Request) uploads, ensuring accurate and timely submission in accordance with internal policies and financial procedures.

Document & Compliance Management

Maintain office records, filing systems (physical and digital), and ensure proper documentation of contracts, agreements, and office compliance reports.

Expense & Financial Administration: Process and manage office-related expenses such as cash advances, acquittals, and petty cash transactions while ensuring accurate record-keeping.

Logistics & Transport Coordination: Monitor and maintain office vehicle usage, including overseeing the office car logbook and ensuring proper scheduling and maintenance.

Team Management & Support: Supervise the Office Assistant and Driver, ensuring task delegation, performance monitoring, and smooth coordination of office support functions. Provide administrative assistance to the management team and other departments as needed.

copy paste it to access the full Terms of Reference for this position:

https://tinyurl.com/2wnejpw3 Selection Criteria

• A mature and professional approach to working, with the ability to work under pressure to tight deadlines.
• Proven experience in office management, administration, or business support roles
• Well-developed strategic, analytical and conceptual skills to reason through problems and complex issues, anticipate barriers and create practical solutions.
• Capacity to work collaboratively as part of a broader, multicultural and diverse team.
• Familiarity with office operations and facilities management, such as building maintenance, office supplies, security coordination, and liaising with service providers.
• Strong procurement and vendor management experience, including handling contracts, negotiating with suppliers, and ensuring compliance with procurement policies.
• Experience in asset and inventory management, with the ability to maintain accurate records and ensure proper tracking of office resources.
• Excellent interpersonal skills with proficiency in verbal and written English and Bahasa Indonesia.

HOW TO APPLY Please submit 1) Your CV 2) A cover letter addressing the selection criteria APPLICATIONS CLOSE April 14th 2025 at 23.59 PM Should this role be of interest, we encourage you to apply as soon as possible. Kindly note only shortlisted applicants will be contacted. DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.

Information :

• Company : DT Global
• Position : Office Administrator
• Location : Jakarta
• Country : ID