Virtual Assistant - Administration & Support Coordinator

Are you a high-performing Virtual Assistant who thrives on structure, calm efficiency, and clear communication?

Were looking for a reliable, proactive, and highly organised Virtual Assistant to take charge of our behind-the-scenes operations and keep the team running smoothly.

𝐀𝐛𝐨𝐮𝐭 𝐔𝐬:

At Emerge & Prosper, we specialise in connecting top talent with leading companies across various industries. As a trusted staffing and recruiting agency, were dedicated to helping candidates find their dream roles and businesses build exceptional teams.

Our client, BoltBlue is a Western Australia-based digital marketing agency made up of motivated, like-minded individuals who love what we do and have a blast doing it. Were passionate about implementing digital solutions that drive results for small businesses.

𝐉𝐨𝐛 𝐓𝐢𝐭𝐥𝐞: Virtual Assistant - Administration & Support Coordinator

𝐋𝐨𝐜𝐚𝐭𝐢𝐨𝐧: Remote

𝐄𝐦𝐩𝐥𝐨𝐲𝐦𝐞𝐧𝐭 𝐓𝐲𝐩𝐞: Full time

𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬:

• Manage the directors email and calendar with precision

• Keep client inboxes organised and actioned

• Oversee and update project boards (we use Monday.com)

• Send and follow up on invoices using Xero

• Support client onboarding and internal processes

• Take meeting notes, assign action items, and ensure follow-through

• Maintain and improve internal SOPs and workflows

• Support with light content tasks (emails, case studies, social posts)

𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐦𝐞𝐧𝐭𝐬:

• Have experience as a VA or Executive Assistant in a remote setup

• Know how to run a calendar and an inbox like clockwork

• Have used project management tools like Monday.com

• Communicate clearly and professionally in English (written and spoken) - MANDATORY

• Proactive — you spot issues before they become problems

• Organised — details dont slip past you, and nothing gets dropped

• Tech-savvy — youre confident with modern digital tools (or quick to learn)

• Dependable — when you say youll do something, its done

• Pleasant under pressure — calm, clear and professional, even when juggling tasks

• Growth-minded — you welcome feedback and seek constant improvement

• Well-Spoken - you have eceptional English skills and a great phone demeanour

This is not the role for you if you need micro-managing, avoid phones, or get overwhelmed when juggling multiple deadlines.

𝐖𝐡𝐲 𝐉𝐨𝐢𝐧 𝐔𝐬?

• Opportunity to work remotely

• Be part of a dynamic team that values collaboration and innovation

• Competitive salary and benefits package

Applications without a cover letter will not be considered.

Information :

• Company : PT Active Study Indonesia
• Position : Virtual Assistant - Administration & Support Coordinator
• Location : Jakarta
• Country : ID