Personal Assistant for Executive

Summary :

FINNS Worlds Best Beach Club is not just a beach club; its a destination where dreams come alive! We pride ourselves on creating exhilarating entertainment, vibrant energy, and unforgettable F&B experiences. Nestled along the breathtaking Bali coastline, we provide a one-of-a-kind party atmosphere that leaves our guests craving for more.

Responsibilities

• Manage the Executives complex calendar, including scheduling meetings, appointments, and travel arrangements.

• Act as the primary point of contact for internal and external stakeholders, screening calls and emails, and responding appropriately.

• Prepare correspondence, presentations, reports, and other documents with accuracy and professionalism.

• Organize and maintain electronic and physical files and records, ensuring easy accessibility.

• Coordinate and manage logistics for meetings, including preparing agendas, taking minutes, and following up on action items.

• Assist in the planning and execution of events and initiatives.

• Handle confidential information with the utmost discretion and professionalism.

• Process expense reports and manage administrative budgets as required.

• Liaise with various departments within FINNS Bali to ensure seamless operational flow.

• Anticipate the executives needs and proactively take initiative to address them.

• Manage personal tasks for the executive as required, maintaining confidentiality and efficiency.

• Perform other administrative and operational duties as assigned.

Qualifications

• Proven experience (minimum 3-5 years) as a Personal Assistant or Executive Assistant

• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.

• Excellent written and verbal communication skills in English. Proficiency in Bahasa Indonesia is an advantage.

• Strong attention to detail and a high degree of accuracy.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Ability to exercise sound judgment and discretion in handling sensitive information.

• Proactive and resourceful with a strong problem-solving aptitude.

• Ability to work independently and as part of a team.

• A positive and professional demeanor with excellent interpersonal skills.

• Flexibility to work outside of regular office hours when required.

• Familiarity with the operations of high-end venues and events is a plus.

Information :

• Company : Finns Beach Club
• Position : Personal Assistant for Executive
• Location : Bali
• Country : ID