Specialist, Retail Back Office

PURPOSE & OVERALL RELEVANCE FOR THE ORGANIZATION:

Provide administrative support to the Retail Business by providing information on retail reporting, market research, product/stock management and analysis

KEY RESPONSIBILITIES:

FUNCTIONAL

• Consolidate & Support the Retail Operations team in collating and analyzing stores sales data for routine business updates
• Perform productivity analysis to track retail space and Full-Time Equivalent (FTE) efficiencies
• Generating and updating of daily/monthly sales, KPIs and other sales data as and when required.
• Updating In-Store promotion calendar and performance
• Supporting the Manager on Ship-from-Store (SFS), Click & Collect(C&C) and other eCommerce omni channel initiatives centrally for Own Retail team
• Support Head of Operations to coordinate, organize and follow up on projects / new business initiatives led by country/SEA/APAC/global for Own Retail and channels
• Develop and track implementation of half yearly stock take schedules and quarterly corp audits. Support head of ops to compile corp audit findings and identify patterns to drive awareness
• Work with Head of Operations & cluster managers to identify improvement opportunities in operations and processes. Input and capture aligned solution and drive follow up and implementation
• Support Retail Operations on keeping store teams up to date on new SOPs (i.e., GSOP, etc.)
• Work with Finance and cluster managers to compile findings on shrinkage; capture actions; and follow up

VENDOR ENGAGEMENT & MANAGEMENT FOR OWN RETAIL

• New vendor creation & submission of vendor documents into adidas system
• Execute Service Agreement renewal (including new rates / quotation) and endorsement from both vendor and adidas
• Engagement of new location service / service termination
• Responsible for Purchase Requisition creation, to perform Goods Receiving in the system upon goods or services received, to verify the invoice before submitting for payment process
• Coordinate with stores & vendor on supplies order / delivery & services
• Supporting the Manager to co-ordinate or follow-up with vendor on temporary manpower planning (quotation purpose) + extension/absorption/termination of the temporary manpower
• Raise payment request (advance payment/deposit to Landlord)

SECONDARY

• Provide competitors intelligence
• Business case analysis for assessment of new key locations
• Liaison with landlords for any campaign or marketing events for the brand
• Participate in planning & presenting monthly store team meeting
• Represent retail in store visit planning and assist Head of Operations for the store visit coordination

KNOWLEDGE, SKILLS AND ABILITIES

:

COMPETENCIES

• Communication with others
• Manage relationship & diversity
• Planning and Organizing
• Manage business (processes and projects)
• Analysis and resolute problem solving

PRE-REQUISITE KNOWLEDGE / SKILLS

Diploma in Business Management or related field Minimum 2 years work experience in the similar field, and have exposure in paperwork/office skills PC literature, good oral and written communication skills in English and local languages Strong in organizational skills, a team player with ability to work independently and on a team Good interpersonal and communication skills and self-confident in interacting with all levels within and outside the organization

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETES MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.

INTEGRITY: Play by the rules. Hold yourself and others accountable to our companys standards.

RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.

ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQUAL OPPORTUNITY EMPLOYER. JOB TITLE: Specialist, Retail Back Office BRAND: LOCATION: Jakarta TEAM: Retail STATE: JK COUNTRY/REGION: ID CONTRACT TYPE: Full time NUMBER: 529678 DATE: Jun 4, 2025

Information :

• Company : Adidas
• Position : Specialist, Retail Back Office
• Location : Jakarta
• Country : ID